Township of Woolwich
Committee of the Whole
Agenda

Tuesday, September 10, 2024

7:00 P.m. - 8:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Councillor Evan Burgess

 

 

 

 

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1.

Public Resolution to Move into Closed Session - ( 5:30 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, September 10, 2024 at 5:30p.m. electronically in accordance with section 239 (2) and (3.1) of the Municipal Act, 2001, for the purposes of considering the following:

1. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Ontario Land Tribunal Matter);
2. Personal matters about an identifiable individual, including municipal or local board employees and for the purpose of educating or training the members (Staffing Matters); and
3. For the purpose of educating or training the members (Budget Education).

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Disclosures of Pecuniary Interest

5.

Items to Come Forward from Closed Session

6.

Public Meetings

7.

Presentations

8.

Delegations

Instructions for Delegations

1. You have a maximum of 7 minutes to speak unless Council or the Clerk has set a different time. There will be a timer on the screen and you will hear a warning when you have 1 minute and when your time is up.
2. Once you are finished, please wait for questions of clarification from Council. When there are no more questions for you, virtual delegates please turn your microphone and camera off again and in-person delegates may return to their seat. You are welcome to stay for the rest of the meeting or leave when you want.
3. Council discussion and debate will start when all questions of clarification have finished.

8.1

DS31-2024: Official Plan Amendment 3/2024 and Zone Change Application 3/2024  (Trinity United Church) 21 Arthur St N and 4 Cross St, Elmira

Recommendation:

That the Council of the Township of Woolwich, considering Report DS31-2024 respecting Official Plan Amendment 3/2024 and Zone Change Application 3/2024 (Trinity United Church) 21 Arthur St N and 4 Cross St, Elmira:

1. Recommends approval of OPA 3/2024 in accordance with the amendment as attached in Attachment 5 of this report to the Region of Waterloo;
2. Amend the current site-specific provisions in Section 16.267 to reduce the required parking spaces from 12 to 4 parking spaces for the proposed place of worship;
3. Approve the allocation of sewage capacity within the Elmira Settlement Area equivalent to a population of approximately 94 people (53 units at 1.77ppu) provided the development proceeds within 2 years; and
4. Delegate the removal of the Holding (H) to the director of Development Services to remove once the Record of Site Condition with acknowledgement from the Ministry has been provided to the satisfaction of the Region of Waterloo. 

8.1.1

Delegate: David Playford

7 minutes

9.

Unfinished Business

10.

Consent Items

11.

Items Pulled From the Information Package

12.

Staff Reports and Memos

12.1

F13-2024: 2023 Surplus/Deficit Distribution

Recommendation: 

That the Council of the Township of Woolwich, considering Report F13-2024 respecting 2023 Surplus/Deficit Distribution, approve the transfer of the 2023 surplus and deficit distribution as outlined in Attachment 1.

12.2

F14-2024: Budget Parameters - 2025

Recommendation:

That the Council of the Township of Woolwich, considering Report F14-2024 respecting Budget Parameters - 2025:

1. Supports existing service levels as provided for in the 2024 Budget be reviewed and any recommended service level changes be advanced in the 2025 Budget for discussion with Council;
2. Supports the 2025 Budget be prepared with a 7.5% base change target for the annual operating and capital budget; and
3. Continues to support the concept of special levies above and beyond the base rate change, and that Council sets the amount for the increase to the Infrastructure Levy at 2.5% and 1.0% for the Climate Action Levy for the 2025 Budget.

12.3

F15-2024: Long Term Financial Framework

Recommendation:

That the Council of the Township of Woolwich, considering Report F15-2024 Long Term Financial Framework:

1. Adopt the Long-Term Financial Framework (LTFF) as presented as a basis of financial management in the municipality;
2. Supports and adopts the financial pillars and principles contained in this report; and
3. Requests Staff to further develop the framework, policies and elements in the overall framework and to report back on progress prior to budget parameters in September 2025.

13.

Other Business

13.1

Council Reports/Updates

13.2

Outstanding Activity List as of Thursday, September 5, 2024

14.

Notice of Motion

15.

Adjournment

Resolution

That the meeting adjourns.

All decisions made at a Committee of the Whole Meeting are subject to ratification at the following Council Meeting.

This meeting is being live streamed to the Woolwich Township YouTube account and a recording will be published following the meeting. Live meetings will appear on the home page once the live stream has started which may be shortly after the scheduled start time. If you don't see a live video, please be patient and try reloading the page.

 

To submit comments or participate in the meeting or if you have any questions about the content or outcome of this meeting, please contact the Council and Committee Support Specialist at 519-669-6004 or [e-mail] 

 

Should you require an alternative format of any documents within this agenda package, please contact the Council and Committee Support Specialist at 519-669-6004 or [e-mail]