Township of Woolwich
Committee of the Whole
Revised Agenda

Tuesday, April 01, 2025

7:00 P.m. - 8:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Councillor Eric Schwindt

 

 

 

 

---

1.

Public Resolution to Move into Closed Session - (6:30 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, April 1, 2025 at 6:30p.m. in accordance with section 239 (2) of the Municipal Act, 2001, for the purposes of considering the following:

1. labour relations or employee negotiations (Staffing Matter).

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Disclosures of Pecuniary Interest

5.

Items to Come Forward from Closed Session

6.

Public Meetings

Instructions for Public Meeting

1. This meeting constitutes the formal public meeting required under Section 34 of the Planning Act and is for information purposes only.
2. A decision of this application will be made at a future meeting of the Committee of the Whole and/or Council when staff has reviewed all submissions and prepared a report with a recommendation. 
3. All those attending will be given an opportunity to speak and those speaking are asked to provide the written outline and/or information used in their oral submission to the Clerk for the public record. 
4. Please contact Development Services Staff at the Township to receive further notifications about the application.

6.1

DS11-2025: Information Report for Zone Change Application ZC 2/2025 (Floradale Parkview Manor) 

7.

Presentations

7.1

Elmira Maple Syrup Festival

Presenter: Matt Jessop, Chair of the Elmira Maple Syrup Festival

8.

Delegations

Instructions for Delegations

1. You have a maximum of 7 minutes to speak unless Council or the Clerk has set a different time. There will be a timer on the screen and you will hear a warning when you have 1 minute and when your time is up.
2. Once you are finished, please wait for questions of clarification from Council. When there are no more questions for you, please return to your seat or turn your microphone and camera off again. You may stay for the rest of the meeting or leave when you want.
3. Council discussion and debate will start when all questions of clarification have finished.

8.1

Tar & Chip Program in Conestogo

8.1.1

Delegate: Alecia Jones

7 minutes

8.1.2

Delegate: Jerry Charbonneau

7 minutes

9.

Unfinished Business

10.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution:

That the following consent items be approved:​

10.1

Items for Approval

10.1.1

F05-2025: Statement of Remuneration and Expenses – 2024 

Recommendation:

That the Council of the Township of Woolwich, considering Report F05-2025 respecting Statement of Remuneration and Expenses – 2024, receive this report for information purposes only.

10.1.2

F07-2025: Treasurer’s Statement – Development Charges 2024

Recommendation:

That the Council of the Township of Woolwich, considering Report F07-2025 respecting Treasurer’s Statement – Development Charges 2024, receive this report for information purposes only.

10.1.3

F08-2025: Treasurer’s Statement – Cash-in-Lieu Parkland Reserve Fund for the year ending December 31, 2024

Recommendation:

That the Council of the Township of Woolwich, considering Report F08-2025 respecting Treasurer’s Statement – Cash-in-Lieu Parkland Reserve Fund for the year ending December 31, 2024, receive this report for information purposes only. 

10.2

Items for Information and Public Notices

11.

Items Pulled From the Information Package

12.

Staff Reports and Memos

12.1

C11-2025: Procedural By-law Mid-term Review - Report 2

Recommendation:

That the Council of the Township of Woolwich, considering Report C11-2025 respecting Procedural By-law Mid-term Review - Report 2:

1. Approve the draft 2025 meeting schedule attached to this report; and
2. Bring forward the revised draft of the Procedural By-law for approval at the next meeting to allow for both Council and Committee of the Whole business items at regular meetings.

12.2

F06-2025: 2024 Year End Investment Report

Recommendation:

That the Council of the Township of Woolwich, considering Report F09-2025 respecting 2024 Year End Investment Report, receive this report for information.

13.

Other Business

13.1

Council Reports/Updates

13.2

Outstanding Activity List as of Thursday, March 27, 2025

14.

Notice of Motion

15.

Adjournment

Resolution

That the meeting adjourns.

All decisions made at a Committee of the Whole Meeting are subject to ratification at the following Council Meeting.

This meeting is being live streamed to the Woolwich Township YouTube account and a recording will be published following the meeting. Live meetings will appear on the home page once the live stream has started which may be shortly after the scheduled start time. If you don't see a live video, please be patient and try reloading the page. Every attempt is made to provide a live stream but it is not guaranteed.

 

To submit comments or speak in the meeting, if you have any questions about the content or outcome of this meeting, or if you require an alternative format of any documents within this agenda package, please contact the Council and Committee Support Specialist at 519-669-6004 or [email protected]