Township of Woolwich
Committee of the Whole

Revised Agenda

Tuesday, March 28, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Councillor Nathan Cadeau

Registration Required for In-Person Attendance

 

 

 

 

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1.

Land Acknowledgement

2.

Disclosures of Pecuniary Interest

3.

Public Meetings

Instructions for Public Meeting
This meeting constitutes the formal public meeting required under Section 26 of the Planning Act and is for information purposes only.

1. A decision of this application will be made at a future meeting of the Committee of the Whole and/or Council when staff has reviewed all submissions and prepared a report with a recommendation.
2. All those attending will be given an opportunity to speak and those speaking are asked to provide the written outline and/or information used in their oral submission to the Clerk for the public record.
3. Please contact Development Services Staff at the Township to receive further notifications about the application.

3.1

DS14-2023: Information Report - Official Plan Review

3.1.1

Consultant: Mrs. Heather Sewell - Manager of Planning, NPG Planning Solutions

4.

Presentations

4.1

Elmira Business Improvement Area (BIA) Budget

Presenter: Mr. Jon Clay - Co-Chair & Treasurer, Elmira BIA
Presenter: Mr. John Tsintaris - Co-Chair, Elmira BIA
(10 minutes)

4.2

St. Jacobs Business Improvement Area (BIA) Budget

Presenter: Mr. Graham Spence -Treasurer, St. Jacobs BIA
(10 minutes)

5.

Delegations

Instructions for Delegations

1. You have a maximum of 7 minutes to speak unless Council or the Clerk has set a different time. There will be a timer on the screen and you will hear a warning when you have 1 minute and when your time is up.
2. Once you are finished, please wait for questions of clarification from Council. When there are no more questions for you, please turn off your microphone or return to your seat. You are welcome to stay for the rest of the discussion and/or meeting if you would like. You are welcome to leave quietly whenever you wish.
3. Council discussion and debate will start when all questions of clarification have finished.

5.1

DS:17-2023: Official Plan Amendment 2/2022 and Zone Change 5/2022 - 39A Holdings Ltd.

Recommendation:

That the Council of the Township of Woolwich, considering Report DS17-2023 respecting OPA 2/2022 and ZC 5/2022 (39A Holdings Ltd.):

1. Recommends approval of Official Plan Amendment 2/2022, to the Region of Waterloo, in accordance with Attachment ‘4’, concerning a property located at 39 Arthur St N in Elmira to redesignate a portion of the lands from Open Space to Industrial;
2. Approve Zone Change Application 5/2022, concerning the property located at 39 Arthur St N in Elmira, to:
   1. amend the General Dry Industrial (M-1(F)) with site specific provisions to have the Floodplain line (F-suffix) align with the Floodplain;
   2. change the rear portion of the parcel from Open Space (O-1) to General Dry Industrial (M-1) with site specific provisions, consistent with the Industrial designation of the lands as per OPA 2/2022;
   3. amend the site-specific provisions on the parcel to allow the rear of the site to develop as a gravel parking lot for the storage of transport trucks and trailers, and to delete the existing site-specific provisions allowing the auto recycling; and
   4. implement holding provisions to limit heavier truck traffic uses, subject to:
      i) The amending By-law being in accordance with the proposed By-law attached as Attachment 5 to this report; and
      ii) Official Plan Amendment 2/2022 coming into effect.
3. Is satisfied that a subsequent public meeting in accordance with subsection 34(17) of the Planning Act is not required; and
4. That staff be directed to ensure the site plan agreement implements:

1. 1. a solid fence of no less than 1.5 metres in height is provided around the perimeter of the industrial area; and
   2. trees be replaced at a minimum of 1:1, with native trees and used to help screen the subject lands from adjacent properties.

5.1.1

Consultant: Mr. Hugh Handy , GSP Group

(7 minutes)

5.1.2

Delegate: Dr. Dan Holt  and Mr. Alan Marshall

(10 minutes)

5.1.3

Delegate: Mr. Ed Northcott

(7 minutes)

5.1.4

Consultant: Mr. Jim Walls, RJ Burnside 

(7 minutes) 

5.1.5

Written Submissions Received in the Municipal Clerk's Office Regarding 39A Holdings Ltd. Proposal

5.1.5.1

Donna Fulcher

5.1.5.2

Keith Fulcher

6.

Unfinished Business

7.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution:

That the following consent items be approved:​

7.1

Items for Approval

7.1.1

F06:2023: Statement of Remuneration and Expenses 2022

Recommendation:
That the Council of the Township of Woolwich, considering Report F06-2023 respecting Statement of Remuneration and Expenses – 2022, receive this report for information purposes only.

7.1.2

F07-2023: Investment Statement - December 31/22

Recommendation:
That the Council of the Township of Woolwich, considering Report F07-2023 respecting Investment Statement – December 31, 2022, receive this report for information purposes only.

7.1.3

F08-2023: Treasurer's Statement - Development Charges

Recommendation:
That the Council of the Township of Woolwich, considering Report F08-2023 respecting Treasurer’s Statement – Development Charges 2022, receive this report for information purposes only.

7.1.4

F09-2023: Treasurer's Statement - Cash-in-Lieu of Parkland Reserve Fund

Recommendation:
That the Council of the Township of Woolwich, considering Report F09-2023 respecting Treasurer’s Statement – Cash-in-Lieu Parkland Reserve Fund for the year ending December 31, 2022, receive this report for information purposes only.

7.2

Items for Information and Public Notices

8.

Items Pulled From the Information Package

8.1

City of Kitchener Resolution: Request to Review Rental Housing Tenancy Displacement By-laws

9.

Staff Reports and Memos

9.1

IS03-2023: East Side Lands Sanitary Lift/Pump Station - Consultant Award

Recommendation:
That the Council of the Township of Woolwich, considering Report IS03-2023 respecting the East Side Lands Sanitary Lift/Pump Station – Consultant Award:

1. Approve the contract for engineering services for the East Side Lands Sanitary Lift/Pump Station Project to Associated Engineering (Ont.) Ltd. at a total cost of $448,268.06 after H.S.T. rebate;
2. Authorize staff to negotiate with land-owners for the purposes of facilitating land purchases for the preferred sanitary lift/pump station location, and authorize the Mayor and Clerk of the Township of Woolwich to sign any land purchase documents.

9.2

R02-2023: Turf Maintenance Services 2023-2024

That the Council of the Township of Woolwich, considering Report R02-2023 respecting Turf Maintenance Services 2023 - 2024:

1. Award maintenance of Township properties in Elmira and Floradale to LP Landscaping Plus Inc. at a total cost of $143,724.13 after the H.S.T. rebate;
2. Award maintenance of Township properties in Bloomingdale, Breslau, Conestogo, Heidelberg, Maryhill, St. Jacobs, and Winterbourne to Durite Landscaping at an upset limit of $100,814.04 after the H.S.T. rebate, and
3. Authorize staff to negotiate the removal of approximately 1.2 acres from the St. Jacobs Contract.

10.

Other Business

10.1

Council Reports/Updates

10.2

Outstanding Activity List as of Thursday, March 23, 2023

11.

Notice of Motion

12.

Adjournment

Resolution

That the meeting adjourns.

All decisions made at a Committee of the Whole Meeting are subject to ratification at the following Council Meeting.

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To submit comments or participate in the meeting or if you have any questions about the content or outcome of this meeting, please contact the Council and Committee Facilitator at 519-669-6004 or [e-mail] 

 

Should you require an alternative format of any documents within this agenda package, please contact the Council and Committee Facilitator at 519-669-6004 or [e-mail]