Township of Woolwich
Council Agenda

Meeting #:

Date:

Tuesday, November 21, 2023

Time:

7:00 P.m. - 9:00 P.m.

Location:

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Mayor Sandy Shantz

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1.

Public Resolution to Move into Closed Session - ( 6:15 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, November 21, 2023 at 6:15 p.m. in accordance with section 239 (2) of the Municipal Act, 2001, for the purposes of considering the following:

1. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a proposed or pending acquisition or disposition of land by the municipality or local board (Property Matter); and
2. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Legal Matter). 

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Moment of Silence

5.

Disclosures of Pecuniary Interest

6.

Items to Come Forward from Closed Session

7.

Adoption of Minutes

Resolution:
That the following minutes be adopted:

7.1

Possible Amendment to the October 24, 2023, Minutes

7.2

Council Minutes - October 24, 2023

7.3

Special Council - Planning Minutes - November 7, 2023

7.4

Committee of the Whole Minutes - November 14, 2023

8.

Public Meetings

9.

Presentations

10.

Delegations

Instructions for Delegations

1. You have a maximum of 7 minutes to speak unless Council or the Clerk has set a different time. There will be a timer on the screen and you will hear a warning when you have 1 minute and when your time is up.
2. Once you are finished, please wait for questions of clarification from Council. When there are no more questions for you, please turn your microphone and camera off again. You may listen in to the rest of the meeting or leave when you want.
3. Council discussion and debate will start when all questions of clarification have finished.

10.1

Memo: Responding to the Province’s Announcement – Re: Winding Back Changes to Approved Official Plans

10.1.1

Delegate: Tom McLaughlin, Thomasfield Homes Limited

7 minutes

10.2

R11-2023: 22 Mockingbird Drive, Elmira – Agreement to Lease space to Creative Beginnings Childcare Centre 

Recommendation:

That the Council of the Township of Woolwich, in consideration of Report R11-2023 respecting 22 Mockingbird Drive in Elmira authorize staff to negotiate terms to enter into a long-term Agreement to Lease with Creative Beginnings Childcare Centre as per the Township’s Delegation of Authority By-Law.

10.2.1

Delegate: Christa O'Connor, Creative Beginnings Childcare

7 minutes

11.

Unfinished Business

12.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution
That the following consent items be approved and received for information:

12.1

Items for Approval

12.1.1

Recommendations from Committee of the Whole

Resolution:
That the Summary of Recommendations of the Committee of the Whole dated Tuesday, November 14, 2023 be adopted.

12.2

Items for Information and Public Notices

12.2.1

Notice of Intent to Consider an Amending By-law to Impose Fees or Charges for Building, Planning, Fire, and General Services

The Council of the Township of Woolwich gives notice of its intent to consider a by-law to amend fees or charges for building, planning, fire, and general services on December 5, 2023, at 7:00 p.m. in the Council Chambers situated at 24 Church Street West in Elmira, remotely via Zoom and livestreamed to the Township of Woolwich YouTube Channel.

13.

Staff Reports and Memos

13.1

Quarterly Report – 3rd Quarter – July 1 to September 30 

13.2

DS44-2023: Zone Change Application 10/2023 (Michelle Shannon)

Recommendation:

That the Council of the Township of Woolwich, considering Report DS44-2023 respecting Zone Change Application 10/2023 (Michelle Shannon) amend the Agricultural (A) zone with site specific provisions to recognize a reduced Agricultural parcel size of 34 hectares for the property of 1189 Weeby Place in accordance with the by-law in Attachment 3 to this report.

13.3

DS45-2023: Building Official Position

Recommendation:

That the Council of the Township of Woolwich, considering Report DS45-2023 respecting Building Official Position, receive this report for information. 

14.

Other Business

14.1

Resolution to Participate in Regional All Council Closed Session on December 8, 2023

Resolution:

That a closed meeting of Council be held on Friday, December 8, 2023 at 1:00 p.m. in the Regional Council Chambers and electronically, in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters:

1. Education related to Indigenous History and Reconciliation.

14.2

Resolution to Participate in an All-Council Meeting at the Region of Waterloo on December 15, 2023

Resolution:

That the Council of the Township of Woolwich participate in an in-person All-Council meeting hosted by the Region of Waterloo in Regional Council Chambers on Friday, December 15, 2023 at 2:00 p.m.

14.3

Woolwich Heritage Committee Resolution - West Montrose Bridge Rehabilitation

Committee Recommendation:

That the Woolwich Heritage Committee, regarding the West Montrose Covered Bridge Rehabilitation presentation, recommends that the Township of Woolwich Council direct the Project Team to:

1.  Implement the Alternative C2 option for wood repairs (10 tonnes) within the rehabilitation project
2. Work with staff to draft the necessary amendments to the Heritage Designation By-law 60-2007 for Council approval; and
3. Proceed with next steps to obtain Regional Council approval.

And further that the Township strongly advocates that consideration be given to restricting the bridge to pedestrian, cyclist and horse and buggy usage only and that vehicular traffic not be permitted on the bridge.

14.4

Mayor's Report on Regional Matters

14.5

Council Reports/ Updates

14.6

Outstanding Council Activity List as of Thursday, November 16, 2023

15.

Notice of Motion

16.

By-laws

Resolution:
That the following by-laws in the hands of the Clerk be read a first, second, third time and finally passed, that they be numbered as By-law numbers 71-2023 to 74-2023, and that they be signed by the Mayor and Clerk and sealed with the corporate seal.

16.1

A By-law to Establish, Maintain and Regulate a Fire Department for the Township of Woolwich

16.2

A By-law to Further Amend Zoning By-law 55-86, of the Township of Woolwich (1189 Weeby Place)

16.3

A By-law to Provide for the Appointment of a Municipal Law Enforcement Officer for the Township of Woolwich (Xxandra Morgan) 

16.4

A By-law to Confirm All Actions and Proceedings of the Council (November 21, 2023)

17.

Adjournment

Resolution:
That the meeting adjourns to meet again in regular session on December 12, 2023.

 

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