Township of Woolwich
Committee of the Whole
Agenda

Tuesday, December 03, 2024

7:00 P.m. - 8:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Councillor Nathan Cadeau

 

 

 

 

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1.

Public Resolution to Move into Closed Session - ( 5:30 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, December 3, 2024 at 5:30 p.m. in accordance with section 239 (2) and (3.1) of the Municipal Act, 2001, for the purposes of considering the following:

1. personal matters about an identifiable individual, including municipal or local board employees (Library Committee Nomination);
2. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Legal Matter);
3. a proposed or pending acquisition or disposition of land by the municipality or local board (Property Matter); and
4. educating or training the members. (Quarterly Report and Budget Training Matter).

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Disclosures of Pecuniary Interest

5.

Items to Come Forward from Closed Session

6.

Public Meetings

7.

Presentations

7.1

Downtown Elmira BIA 2025 Budget - Request for Funding

Presenter: Dana Costello

Elmira BIA Request:

That the Council of the Township of Woolwich, considering a Downtown Elmira BIA 2025 Budget - Request for Funding presentation direct staff to incorporate the following amounts in the 2025 budget for the Elmira BIA, subject to final approval during budget deliberations:

1. $4,000 for the Community Improvement Plan; and
2. $13,000 for Downtown Greening

8.

Delegations

Instructions for Delegations

1. You have a maximum of 7 minutes to speak unless Council or the Clerk has set a different time. There will be a timer on the screen and you will hear a warning when you have 1 minute and when your time is up.
2. Once you are finished, please wait for questions of clarification from Council. When there are no more questions for you, virtual delegates please turn your microphone and camera off again and in-person delegates may return to their seat. You are welcome to stay for the rest of the meeting or leave when you want.
3. Council discussion and debate will start when all questions of clarification have finished.

8.1

Request for Tax Relief

8.1.1

Delegate: Kowsala Nadarajah of Elmira ESSO

7 minutes

9.

Unfinished Business

10.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution:

That the following consent items be approved and received for information:​

10.1

Items for Approval

10.1.1

DS35-2024: Communication Tower, 5511 Crowsfoot Rd, West Montrose

Recommendation:

That the Council of the Township of Woolwich, receive Report DS 35-2024 respecting Communication Tower, 5511 Crowsfoot Rd, West Montrose for information purposes.

10.2

Items for Information and Public Notices

10.2.1

Notice of Hearing - December 9, 2024

11.

Items Pulled From the Information Package

12.

Staff Reports and Memos

12.1

Quarterly Report - 2024 - 3rd Quarter

Recommendation:

That the Council of the Township of Woolwich, considering the Quarterly Report - 2024 - 3rd Quarter, direct staff to transfer the $337,994 Enova Dividend surplus for 2024 to the operating contingency reserve.

12.2

A08-2024: Economic Development and Tourism Initiatives Update 

Recommendation:

That the Council of the Township of Woolwich, considering Report A08-2024 respecting Economic Development and Tourism Initiatives Update:

1. Append the St. Jacobs Brand Audit and Directional Wayfinding Strategy to the Municipal Sign Policy to approve the Timber concept as approved signs for the St. Jacobs area;
2. Authorize the Mayor and Clerk to sign the grant funding agreement with RTO4; and
3. Approve a $5,000 contribution from the Municipal Accommodation Tax Reserve Fund.

12.3

C21-2024: Appointment By-law

Recommendation:

That the Council of the Township of Woolwich, considering Report C21-2024 respecting an Appointment By-law:

1. Approve the Appointment By-law as attached to this report; and
2. Approve the Amending and Repealing By-law to delegate authority of issuing lottery licences and repeal previous staff appointments as attached to this report.

12.4

DS39-2024: Drainage By-law

Recommendation:

That the Council of the Township of Woolwich, considering Report DS39-2024 respecting Drainage By-law, direct staff to develop a Drainage By-law to be presented to Council for review and acceptance.

12.5

F16-2024: LTFF – 2024 Finance Policy Update

Recommendation:

That the Council of the Township of Woolwich, considering Report F16-2024 respecting LTFF - 2024 Finance Policy Update approve:

1. the Reimbursement of Personal Vehicles (Mileage) Policy outlined in Attachment 1;
2. the Debt Management Policy outlined in Attachment 2; and
3. the updated Township Investment Policy outlined in Attachment 3. 

12.6

F17-2024: Property Tax Exemption for Affordable Housing

Recommendation:

That the Council of the Township of Woolwich, considering Report F17-2024 respecting Property Tax Exemption for Affordable Housing:

1. Support participation in the Region of Waterloo’s property tax exemption program for Roll number 30-29-010-001-25000-0000 by providing a property tax exemption for the Township’s portion of the levy for a period of 20 years starting in 2025; and
2. Adopt the attached By-law to provide Property Tax Exemption for Roll Number 30-29-010-001-25000-0000.

13.

Other Business

13.1

Council Reports/Updates

13.2

Outstanding Activity List as of Thursday, November 28, 2024

14.

Notice of Motion

15.

Adjournment

Resolution

That the meeting adjourns.

All decisions made at a Committee of the Whole Meeting are subject to ratification at the following Council Meeting.

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To submit comments or participate in the meeting or if you have any questions about the content or outcome of this meeting, please contact the Council and Committee Support Specialist at 519-669-6004 or [e-mail] 

 

Should you require an alternative format of any documents within this agenda package, please contact the Council and Committee Support Specialist at 519-669-6004 or [e-mail]