Township of Woolwich
Council Agenda

Tuesday, September 24, 2024

7:00 P.m. - 8:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Mayor Sandy Shantz

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1.

Public Resolution to Move into Closed Session - (5:30 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, September 24, 2024 at 5:30 p.m. in accordance with sections 239 (2) and (3.1) of the Municipal Act, 2001, for the purposes of considering the following:

1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board,
   and advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Legal Matter);
2. Educating or training the members (Accessibility Training);
3. Personal matters about an identifiable individual, including municipal or local board employees (Agricultural Enforcement Matter); 
4. Personal matters about an identifiable individual, including municipal or local board employees (Staffing Matter); and
5. A proposed or pending acquisition or disposition of land by the municipality or local board (Property Matter).

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Moment of Silence

5.

Disclosures of Pecuniary Interest

6.

Items to Come Forward from Closed Session

7.

Adoption of Minutes

Resolution:
That the following minutes be adopted:

7.1

Council Minutes - August 27, 2024 

7.2

Committee of the Whole Minutes - September 10, 2024

8.

Public Meetings

9.

Presentations

9.1

Woolwich Transit Update from Region of Waterloo

Presenter: Chantelle Thompson

10.

Delegations

11.

Unfinished Business

11.1

F14-2024: Budget Parameters – 2025

Recommendation:

That the Council of the Township of Woolwich, considering Report F14-2024 respecting Budget Parameters - 2025:

1. Supports existing service levels as provided for in the 2024 Budget be reviewed and any recommended service level changes be advanced in the 2025 Budget for discussion with Council;
2. Supports the 2025 Budget be prepared with a 7.5% base change target for the annual operating and capital budget; and
3. Continues to support the concept of special levies above and beyond the base rate change, and that Council sets the amount for the increase to the Infrastructure Levy at 2.5% and 1.0% for the Climate Action Levy for the 2025 Budget.

12.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution
That the following consent items be approved and received for information:

12.1

Items for Approval

12.1.1

Recommendations from Committee of the Whole

Resolution:
That the Summary of Recommendations of the Committee of the Whole dated Tuesday, September 24, 2024 be adopted.

12.1.2

Memo: Downtown Elmira Business Improvement Area By-law Amendment 

Recommendation:

That the Council of the Township of Woolwich, considering a 2024 by-law amendment for the Downtown Elmira Business Improvement Area (BIA) By-law regarding maximum and minimum membership on the board, pass the by-law amendment attached to this memo.

12.1.3

Memo: Summary of Traffic and Parking By-Law Amendments

Recommendation:

That the Council of the Township of Woolwich consider a memorandum from Development Services dated September 24, 2024, regarding amendments to the Traffic and Parking By-law No. 70-2006, and enact the proposed amendments by approving the amending by-law as attached in Appendix A.

12.1.4

R06-2024: Elmira Lions Hall Amending Agreement

Recommendation:

That the Council of the Township of Woolwich, considering Report R06-2024 respecting Elmira Lions Hall Amending Agreement, authorize the extension and amendment of the Agreement with the St. Jacob’s Lion’s Club for the operation of the Lions Hall until 2044

12.2

Items for Information and Public Notices

12.2.1

Notice of Hearing - October 7, 2024

12.2.2

Liquor License Application - Chef Duff Culinary Creations, St. Jacobs

12.2.3

Liquor License Application - Taylor's Bridal Boutique Inc., Elmira

13.

Staff Reports and Memos

13.1

CS22-2024: 2025 Council Meeting Schedule

Recommendation:

That the Council of the Township of Woolwich, considering Report C22-2024 respecting the 2025 Council Meeting Schedule, approve the draft 2025 Council Meeting Schedule as attached to this report.

13.2

C23-2024: Administrative Monetary Penalty System

Recommendation:

That the Council of the Township of Woolwich, considering Report C23-2024 respecting Administrative Monetary Penalty System:

1. Approve the Administrative Monetary Penalty System By-law, as attached to this report; and
2. Direct staff to prepare the required amending by-law and policies and present to Council at the October 22, 2024, meeting. 

13.3

DS32-2024: Madwest Subdivision Cost Sharing Agreement for Ottawa Street – Breslau

Recommendation:

That the Council of the Township of Woolwich, in accordance with the approval of the Draft Plan for Madwest Subdivision and updated Development Charges By-law 39-2024,

1. Authorize the Director of Finance to fund the Township’s portion through Development Charges credit for the cost sharing works for Ottawa Street as per schedule ‘K’ of the Ottawa Street Construction Agreement attached as Appendix A; and
2. Authorize the Director of Finance to fund the watermain upsizing through Township Development Charges credit which will be reconciled at a future Development Charges By-law update.

13.4

DS33-2024: Comprehensive Transportation/ Mobility Plan, Consultant Selection

Recommendation:

That the Council of the Township of Woolwich, considering Report DS33-2024 respecting Comprehensive Transportation/ Mobility Plan, Consultant Selection, approves the consultant for the Comprehensive Transportation/ Mobility Plan at a total cost of $119,252.54 after HST rebate

13.5

IS14-2024: Consultant Award for 2025 Asset Management Plan Update

Recommendation: 

That the Council of the Township of Woolwich, considering Report IS14-2024 respecting Consultant Award for 2025 Asset Management Plan Update:

1. Award the contract for consulting services for the 2025 Asset Management Plan Update to Aspire Consulting Group Ltd. at a cost of $151,225.54 after H.S.T. rebate;
2. Authorize additional expenditures in the amount of $45,000.00 in 2024 to be funded from the Infrastructure Reserve (74.1%), Water Reserves (12.7%) and Wastewater Reserves (13.2%); and
3. Authorize pre-budget approval for the remaining costs to complete the 2025 Asset Management Plan Update.

13.6

R04-2024: Facilities Accessibility Audit

Recommendation:

That the Council of the Township of Woolwich, considering Report R04-2024 respecting Facilities Accessibility Audit:

1. Receive this report for information purposes; and,
2. Continue to support efforts to meet, and where feasible, exceed Accessibility for Ontarians with Disabilities Act and Ontario Building Code standards to establish inclusive and accessible facilities.

14.

Other Business

14.1

Mayor's Report on Regional Matters

14.2

Council Reports/ Updates

14.3

Outstanding Council Activity List as of Thursday, September 19, 2024

14.4

Accessible Swing Request

14.5

Agricultural Enforcement Update

15.

Notice of Motion

16.

By-laws

Resolution:
That the following by-laws in the hands of the Clerk be read a first, second, third time and finally passed, that they be numbered as By-law numbers 54-2024 to 60-2024, and that they be signed by the Mayor and Clerk and sealed with the corporate seal.

16.1

A By-law to Adopt Official Plan Amendment 8 – Trinity United Church, 21 Arthur Street North and 4 Cross Street

16.2

A By-law to Further Amend Zoning By-law 26-2024, of the Township of Woolwich (21 Arthur Street North and 4 Cross Street, Elmira – Trinity United Church)

16.3

A By-law to Amend By-law 18-1980 to Establish Maximum and Minimum Number of Board Members on the Downtown Elmira Business Improvement Area (BIA) Board

16.4

A By-law to Amend the Woolwich Township Traffic and Parking By-law No. 70-2006 Regarding No Parking, Limited Parking, No Stopping, and Intersection Stop Signs in the Township of Woolwich

16.5

A By-law to Regulate and Enforce Designated Township By-laws with the Administrative Monetary Penalty System

16.6

A By-law to Amend By-law 81-2023 Being a By-law to Establish and Require Payment of Fees and Charges Authorized Under the Municipal Act

16.7

A By-law to Confirm All Actions and Proceedings of the Council (September 24, 2024)

17.

Adjournment

Resolution:
That the meeting adjourns to meet again in regular session on Tuesday, October 22, 2024.

 

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