Township of Woolwich
Revised Council Agenda

Tuesday, October 22, 2024

7:00 P.m. - 8:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Councillor Evan Burgess

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1.

Public Resolution to Move into Closed Session - (5:15 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, October 22, 2024 at 5:15 p.m. in accordance with section 239 (2) of the Municipal Act, 2001, for the purposes of considering the following:

1. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Legal Matter);
2. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Legal Matter);
3. personal matters about an identifiable individual, including municipal or local board employees (Staffing Matter);
4. personal matters about an identifiable individual, including municipal or local board employees (Staffing Matter)
5. a proposed or pending acquisition or disposition of land by the municipality or local board (Property Matter);
6. a proposed or pending acquisition or disposition of land by the municipality or local board (Property Matter); and
7. personal matters about an identifiable individual, including municipal or local board employees (Staffing Matter).

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Moment of Silence

5.

Disclosures of Pecuniary Interest

6.

Items to Come Forward from Closed Session

7.

Adoption of Minutes

Resolution:
That the following minutes be adopted:

7.1

Committee of the Whole - October 8, 2024

7.2

Special Council - October 8, 2024

8.

Public Meetings

9.

Presentations

9.1

Reep Green Solutions Annual Impact Report

Presenters: Patrick Gilbride, Executive Director and Rebecca Robinson, Director, Climate Adaptation Programs of Reep Green Solutions

9.2

Woolwich Heritage Committee Report and Work Plan

Presenter: Committee Chair, Councillor Bonnie Bryant

Recommendation:

That the Council of the Township of Woolwich receives the Woolwich Heritage Committee 2024 Work Plan and direct staff to include the Heritage Committee budget of $2,000 identified in the work plan in the proposed 2025 Development Services Operating Budget.

9.3

Education Session – Municipal Speed Camera and Administrative Penalties Program

Presenter: Theresa Mendler, Manager, Processing Centre (Automated Enforcement) of the Region of Waterloo

10.

Delegations

11.

Unfinished Business

12.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution
That the following consent items be approved and received for information:

12.1

Items for Approval

12.1.1

Recommendations from Committee of the Whole (October 8, 2024)

Resolution:
That the Summary of Recommendations of the Committee of the Whole dated Tuesday, October 8, 2024 be adopted.

12.1.2

Memo: Sign By-law Amendment

Recommendation:

That the Council of the Township of Woolwich consider a memorandum from Development Services dated October 22, 2024, regarding amendments to Sign By-law No. 35-2015, to enact the proposed amendments by means of the by-law as attached in Appendix A.

12.2

Items for Information and Public Notices

12.2.1

Notice of Hearing - November 4, 2024

13.

Staff Reports and Memos

13.1

C24-2024: Administrative Monetary Penalty System (AMPS) Report 2

Recommendation:

That the Council of the Township of Woolwich, considering Report C24-2024 respecting Administrative Monetary Penalty System (AMPS) Report 2:

1. Approve the five (5) Policies as required by the legislation regarding an Administrative Monetary Penalty System, as attached to this report;
2. Approve the by-law to amend the Township’s existing enforcement and delegation by-laws, as attached to this report; and
3. Approve the by-law to create the positions of Screening Officer and Hearing Officer, as attached to this report.

13.2

F18-2024: 2024 Finance Staffing Plan

Recommendation:

That the Council of the Township of Woolwich, considering Report F18-2024 respecting 2024 Finance Staffing Plan approve a pre-budget request to add a Senior Financial Analyst position to the Finance Department with the full annual salary / benefit impact of up to $120,000 be included in the 2025 proposed budget.

13.3

F19-2024: Water Wastewater Financial Plan and Rate Study

Recommendation:

That the Council of the Township of Woolwich, considering Report F19-2024 Water Wastewater Financial Plan and Rate Study:

1. Receive the BMA Water and Wastewater Rate Study; and
2. Direct staff to conduct additional financial analysis on the rate recommendations outlined in the BMA Water and Wastewater Rate Study when proposing the 2025 rate increases, including contributions for water and wastewater rate stabilization reserves for implementation as of March 1, 2025.

13.4

IS15-2024: Tender Award for Cured-In-Place-Pipe (CIPP) Sewer Lateral Lining

Recommendation:

That the Council of the Township of Woolwich, considering Report IS15-2024 respecting
Tender Award for Cured-In-Place-Pipe (CIPP) Sewer Lateral Lining:

1. Award Contract 2024-12 Cured-In-Place-Pipe Sewer Lateral Lining Program to Liqui-Force Services (Ontario) Incorporated at a cost of $ 570,313.92 after H.S.T. rebate; and,
2. Retain GEI Consultants Incorporated for the contract administration, inspection, and post construction services at a total cost of $ 38,611.41 after H.S.T. rebate.

13.5

IS17-2024: Increase Staffing Request – Operations Project Supervisor

Recommendation:

That the Council of the Township of Woolwich, considering Report IS17-2024 respecting Increase Staffing Request – Operations Project Supervisor

1. Approve a pre-budget request to add a full-time position as an Operations Project Supervisor to the Infrastructure Services Department; and,
2. Authorize the full annual salary and all-in cost impacts of up to $122,732 be included in the 2025 proposed budget with 70% funded from the Infrastructure Services Operating Budget and 15% from each of the Water and Wastewater Operating Budgets.

13.6

R08-2024: St. Jacobs Arena - Rink Floor, Dasherboards, Glass, and Bleachers Replacement

Recommendation:

That the Council of the Township of Woolwich, considering Report R08-2024 respecting Grant Application - St. Jacobs Arena Rink Floor, Dasherboards, Glass, and Bleachers Replacement:

1. Support a grant funding application to the Canadian Sport and Recreation Infrastructure Fund in the amount of $2,466,677.00 (HST included) for the replacement of these assets; and
2. Direct staff to report back to Council following announcement of the grant with a recommendation for a 2025 or 2026 completion.

14.

Other Business

14.1

Mayor's Report on Regional Matters

14.1.1

Making Decisions That Matter - September 25, 2024

14.2

Council Reports/ Updates

14.3

Fireworks By-laws: Resolution for Unified Regional Approach

Recommendation:

That the Council of the Township of Woolwich direct staff to participate in discussions and contribute to the development of a unified regional approach to the management and enforcement of fireworks regulations.

14.4

Outstanding Council Activity List as of Thursday, October 17, 2024

15.

Notice of Motion

16.

By-laws

Resolution:
That the following by-laws in the hands of the Clerk be read a first, second, third time and finally passed, that they be numbered as By-law numbers 65-2024 to 68-2024, and that they be signed by the Mayor and Clerk and sealed with the corporate seal.

16.1

A By-law to Amend Sign By-law 35-2015 of the Township of Woolwich

16.2

A By-law to Regulate Screening and Hearing Officers

16.3

A By-law to Amend Various Township By-laws for the Purposes of Enacting and Enforcing an Administrative Monetary Penalty System Within the Township of Woolwich

16.4

A By-law to Confirm All Actions and Proceedings of the Council (October 22, 2024)

17.

Adjournment

Resolution:
That the meeting adjourns to meet again in regular session on November 18, 2024.

 

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