Township of Woolwich
Revised Council Agenda

Tuesday, March 18, 2025

7:00 P.m. - 8:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Mayor Sandy Shantz

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1.

Public Resolution to Move into Closed Session - ( 5:30 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, March 18, 2025 at 5:30 p.m. in accordance with section 239 (2) of the Municipal Act, 2001, for the purposes of considering the following:

1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose (OLT Appeal Matter);
2. Labour relations or employee negotiations (Staffing Matter);
3. Personal matters about identifiable individuals (Site Alteration Matter); 
4. Personal matters about identifiable individuals (Committee Member Matter); and
5. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Facility Negotiation Matter).

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Moment of Silence

5.

Disclosures of Pecuniary Interest

6.

Items to Come Forward from Closed Session

7.

Adoption of Minutes

Resolution:
That the following minutes be adopted:

7.1

Council Minutes - February 18, 2025

7.2

Committee of the Whole Minutes - March 4, 2025

8.

Public Meetings

9.

Presentations

10.

Delegations

Instructions for Delegations

1. You have a maximum of 7 minutes to speak unless Council or the Clerk has set a different time. There will be a timer on the screen and you will hear a warning when you have 1 minute and when your time is up.
2. Once you are finished, please wait for questions of clarification from Council. When there are no more questions for you, please return to your seat or turn your microphone and camera off again. You may attend the rest of the meeting or leave when you want.
3. Council discussion and debate will start when all questions of clarification have finished.

10.1

C07-2025: Woolwich Pride - Equity, Diversity, Inclusion and Belonging (EDIB) Grant Request

Recommendation:

That the Council of the Township of Woolwich, considering Report C07-2025 respecting Woolwich Pride - Equity, Diversity, Inclusion and Belonging (EDIB) Grant Request,

1. Approve a grant of $2,500 in support of the annual Woolwich Pride Event and Community Mural project with the funds allocated from the Equity, Diversity, Inclusion and Belonging (EDIB) grant program;
2. Waive a noise exemption fee, if required; and
3. Waive the $100 one-month digital advertising fee for the municipal digital sign.

10.1.1

Delegate: Shari DeCaire and Angie Melchin of Woolwich Pride

7 minutes

11.

Unfinished Business

11.1

C08-2025: Procedural By-law Mid-term Review

Recommendation:

That the Council of the Township of Woolwich, considering Report C08-2025 respecting Procedural By-law Mid-term Review:

1. Direct staff to bring the draft Procedural By-law attached to this report to the next meeting; and
2. Approve the revised Council meeting schedule attached to this report.

12.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution
That the following consent items be approved and received for information:

12.1

Items for Approval

12.1.1

Recommendations from Committee of the Whole

Resolution:

That the Summary of Recommendations of the Committee of the Whole dated Tuesday, March 4, 2025 be adopted.

12.2

Items for Information and Public Notices

12.2.1

Memo: Municipal Accommodation Tax – Delegation of Authority By-law Amendment

13.

Items Pulled From the Information Package

13.1

Township of North Dumfries: Aggregate Extraction Property Class for 2025 Taxation Year

Optional Motion to Support:

That the Council of the Township of Woolwich, regarding correspondence from the Township of North Dumfries titled Resolution – Aggregate Extraction Property Class for 2025 Taxation Year:  

1. Support the Township of North Dumfries resolution which raises concerns and outlines the implications associated with the implementation of the new property tax sub-class that was established in December 2024 by the Province related to the aggregate sector; and
2. That this resolution be sent to the Hon. Doug Ford, Premier of Ontario, Member of Provincial Parliament Mike Harris, the Region of Waterloo, and member municipalities.

14.

Staff Reports and Memos

14.1

IS02-2025: 2025 Drinking Water Summary Reports (Schedule 22 of O. Reg 170/03) and Management Review

Recommendation:

That the Council of the Township of Woolwich, considering Report IS02-2025 respecting 2025 Drinking Water Summary Reports (Schedule 22 of O. Reg 170/03) and Management Review:

1. Receives the report and appendices for information; and
2. Directs staff to provide a copy of the Report to the Region of Waterloo, City of Kitchener, the City of Waterloo, and designate facilities.

15.

Other Business

15.1

Mayor's Report on Regional Matters

15.1.1

Making Decisions That Matter - February 26, 2025

15.2

Council Reports/ Updates

15.3

Outstanding Council Activity List as of Thursday, March 13, 2025

16.

Notice of Motion

17.

By-laws

Resolution:
That the following by-laws in the hands of the Clerk be read a first, second, third time and finally passed, that they be numbered as By-law numbers 12-2025 to 13-2025, and that they be signed by the Mayor and Clerk and sealed with the corporate seal.

17.1

A By-law to Amend the Delegation of Authority By-law 41-2022 Respecting Delegations for the Municipal Accommodation Tax Administration Policy

17.2

A By-law to Confirm All Actions and Proceedings of the Council (March 18)

18.

Adjournment

Resolution:
That the meeting adjourns to meet again in regular session on April 15, 2025.

 

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