Township of Woolwich
Committee of the Whole
Revised Agenda

Tuesday, March 04, 2025

7:00 P.m. - 8:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Councillor Eric Schwindt

 

 

 

 

---

1.

Public Resolution to Move into Closed Session - ( 5:30 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, March 4, 2025 at 5:30 p.m.in accordance with sections 239 (2) and (3.1) of the Municipal Act, 2001, for the purposes of considering the following:

1. personal matters about an identifiable individual, including municipal or local board employees (Staffing Matter);
2. labour relations or employee negotiations (Staffing Matter);
3. advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Procedural By-law Legal Matter); and
4. educating or training the members (2025 Council Training and Development Plan).

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Disclosures of Pecuniary Interest

5.

Items to Come Forward from Closed Session

6.

Public Meetings

7.

Presentations

8.

Delegations

Instructions for Delegations

1. You have a maximum of 7 minutes to speak unless Council or the Clerk has set a different time. There will be a timer on the screen and you will hear a warning when you have 1 minute and when your time is up.
2. Once you are finished, please wait for questions of clarification from Council. When there are no more questions for you, please return to your seat or turn your microphone and camera off again. You may attend the rest of the meeting or leave when you want.
3. Council discussion and debate will start when all questions of clarification have finished.

8.1

Reducing Site Alteration Fees: A Path to Sustainable Land Use

8.1.1

Delegate: Connor Davis, XS Soil Solutions Inc.

7 minutes

8.2

Water Issues in Maryhill

8.2.1

Delegate: Sarah Ziegler

7 minutes

8.3

Notice of Motion – Rural School Zone Speed Limits

WHEREAS Woolwich Township understands and appreciates the importance of implementing road and public safety initiatives in rural areas near schools that protect the public; and

WHEREAS the Region of Waterloo has instituted various road safety measures to improve safety in school zones in the Cities, and has begun instituting the same measures in Rural areas by decreasing speed limits from 80km/h to 40 km/h and installing speed cameras; and

WHEREAS solutions that improve safety on urban streets are not always appropriate for rural roads, and may in fact be counterproductive and cause community frustration; and

NOW THEREFORE be it resolved that the Council of the Township of Woolwich:

1. supports rural solutions in rural areas, which includes lowering speed limits in school zones to from 80km/h to 60km/h, not the current 40km/h;
2. supports investigating the installation of flashing lights in school zones that operate during school hours instead of active speed cameras;
3. supports the Mayor’s efforts to advocate for these changes at Regional Council; and
4. directs staff to forward this resolution be circulated the Councils of the Region of Waterloo and the Townships of Wilmot, Wellesley and North Dumfries.

8.3.1

Delegate: Randy Spruyt

7 minutes

8.3.2

Delegate: Cheryl Nyusa

7 minutes

8.3.3

Delegate: Gary Bensler

7 minutes

8.4

A03-2025: Municipal Accommodation Tax Administration Policy and Allocation of Funding

Recommendation:

That the Council of the Township of Woolwich, considering Report A03-2025 respecting Municipal Accommodation Tax Administration Policy and Allocation of Funding:

1. Approve the Municipal Accommodation Tax Administration Policy;
2. Bring forward an amending by-law to delegate authority to the Senior Management Team to review and approve isolated Municipal Accommodation Tax fund requests under $10,000 that are outside the scope of the annual allocation of funding;
3. Approve “The Woolwich Way – Destination Development Fund,” and “The Woolwich Way – Marketing Material Fund”;
4. Bring forward an amending by-law to delegate authority to the Senior Management Team to approve annual funding stream rewards on behalf of Mayor and Council; and
5. Approve allocation of funding for 2025.

8.4.1

Delegate: Isabel Cisterna

7 minutes

9.

Unfinished Business

10.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution:

That the following consent items be received for information:​

10.1

Items for Approval

10.2

Items for Information and Public Notices

10.2.1

Municipal Information Form - Liquor Sales Licences

10.2.2

Notice of Public Meeting - April 1, 2025

11.

Items Pulled From the Information Package

12.

Staff Reports and Memos

12.1

A02-2025: 2025 Waterloo Region Economic Development Strategy

Recommendation:

That the Council of the Township of Woolwich, considering Report A02-2025 respecting 2025 Waterloo Region Economic Development Strategy, endorse the 2025 Waterloo Region Economic Development Strategy.

12.2

C05-2025: Woolwich Climate Justice Ad-hoc Working Group

Recommendation:

That the Council of the Township of Woolwich, considering Report C05-2025 respecting a Woolwich Climate Justice Ad-hoc Working Group:

1. Direct staff to form the Woolwich Climate Justice Ad-hoc Working Group as set out in the report to provide advice on the Township’s Climate Action Plan from the equity deserving community’s perspective, and to provide advice during the first year of implementing the plan;
2. Approve the draft Woolwich Climate Justice Ad-hoc Working Group Terms of Reference attached to this report; and
3. Appoint Councillor(s) ___ to sit as Council representative(s) on the Woolwich Climate Justice Ad-hoc Working Group (if desired).

12.3

C08-2025: Procedural By-law Mid-term Review

Recommendation:

That the Council of the Township of Woolwich, considering Report C08-2025 respecting Procedural By-law Mid-term Review:

1. Direct staff to bring the draft Procedural By-law attached to this report to the next meeting; and
2. Approve the revised Council meeting schedule attached to this report.

13.

Other Business

13.1

Council Reports/Updates

13.2

Outstanding Activity List as of Thursday, February 27, 2025

14.

Notice of Motion

15.

Adjournment

Resolution

That the meeting adjourns.

All decisions made at a Committee of the Whole Meeting are subject to ratification at the following Council Meeting.

This meeting is being live streamed to the Woolwich Township YouTube account and a recording will be published following the meeting. Live meetings will appear on the home page once the live stream has started which may be shortly after the scheduled start time. If you don't see a live video, please be patient and try reloading the page.

 

To submit comments or participate in the meeting or if you have any questions about the content or outcome of this meeting, please contact the Council and Committee Support Specialist at 519-669-6004 or [e-mail] 

 

Should you require an alternative format of any documents within this agenda package, please contact the Council and Committee Support Specialist at 519-669-6004 or [e-mail]