Township of Woolwich
Committee of the Whole

Revised Agenda

Tuesday, December 05, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Councillor Evan Burgess

 

 

 

 

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1.

Public Resolution to Move into Closed Session - ( 5:30 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, December 5, 2023 at 5:30 p.m. in accordance with section 239 (2) of the Municipal Act, 2001, for the purposes of considering the following:

1. Educating or training the members (Climate Change Training Session);
2. Personal matters about an identifiable individual, including municipal or local board employees (Personnel Matter); and
3. A proposed or pending acquisition or disposition of land by the municipality or local board, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. (Property Matter).

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Disclosures of Pecuniary Interest

5.

Items to Come Forward from Closed Session

6.

Public Meetings

7.

Presentations

7.1

Downtown Elmira Business Improvement Area (BIA) Community Improvement Plan (CIP) Update to Council

Presenter: Dana Costello, Downtown Elmira BIA Board

8.

Delegations

Instructions for Delegations

1. You have a maximum of 7 minutes to speak unless Council or the Clerk has set a different time. There will be a timer on the screen and you will hear a warning when you have 1 minute and when your time is up.
2. Once you are finished, please wait for questions of clarification from Council. When there are no more questions for you, please turn your microphone and camera off again (virtual participants) or return to your seat (in-person participants). You may remain for the rest of the meeting or leave when you want.
3. Council discussion and debate will start when all questions of clarification have finished.

8.1

Proposed Legislation to Reverse Previous Decisions on Municipal Official Plans/Official Plan Amendments 

8.1.1

Delegate: Tom McLaughlin, Thomasfield Homes

7 minutes

8.1.2

Delegate: Sheena Campbell, peopleCare Communities

7 minutes

8.1.3

Delegate: Mike Puopolo, Polocorp Inc.

7 minutes

8.1.4

Delegate: Vaughn Bender, Schlegel Urban Developments

7 minutes

8.1.5

Delegate: Mike Gilles, 1604962 Ontario Inc.

7 minutes

8.1.6

Written Submissions Received in the Municipal Clerks Office

8.1.6.1

S. Martin

8.1.6.2

D. Martin

8.1.6.3

Polocorp on Behalf of Green Horizons Sod

9.

Unfinished Business

10.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution:

That the following consent items be approved and received for information:​

10.1

Items for Approval

10.1.1

IS23-2023: Levying of Maintenance and Report Preparation Costs for Municipal Drain No. 11

Recommendation:

That the Council of the Township of Woolwich, considering Report IS23-2023 respecting the Levying of Maintenance and Report Preparation Costs for Municipal Drain No. 11, give the attached by-law first, second and final reading. 

10.2

Items for Information and Public Notices

10.2.1

Memo: Integrity Commissioner – Annual Report

11.

Items Pulled From the Information Package

11.1

Letter from Extend-A-Family Requesting Council’s Endorsement of Ontario Disability Support Program (ODSP) Rate Increase Motion

12.

Staff Reports and Memos

12.1

A09-2023: Transfer Payment Agreement for Rural Economic Development (RED) Program

Recommendation:

That the Council of the Township of Woolwich, considering Report A09-2023 respecting the Transfer Payment Agreement for Rural Economic Development (RED) Program, authorize the Mayor and Clerk to enter into an agreement with the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) for funding under the RED program, as attached to this report.

12.2

A13-2023: Project 25 (P25) Voice Radio Service Level Agreement

Recommendation:

That the Council of the Township of Woolwich, considering Report A13-2023 respecting the Project 25 Voice Radio Service Agreement :

1. Approve and support the Corporation of the Township of Woolwich entering a joint P25 Voice Radio Service Level Agreement with the Regional Municipality of Waterloo Police Services Board, the Region of Waterloo, and the Corporations of the City of Kitchener, City of Cambridge, City of Waterloo, and the Townships of North Dumfries, Wellesley, and Wilmot, subject to the satisfaction of the Township Solicitor.
2. That the Mayor and Clerk be authorized to sign the Service Level Agreement on behalf of the Corporation of the Township of Woolwich and any other documents related to this project, subject to the satisfaction of the Township Solicitor. 

12.3

F17-2023: Fees and Charges – 2024

Recommendation:

That the Council of the Township of Woolwich, considering Report F17-2023 respecting Fees and Charges – 2024, adopt the By-laws attached as Attachment 1, 2, and 3 to establish fees and charges for general Township services, planning services, and building services.

12.4

F19-2023: Purchasing By-law Update

Recommendation:

That the Council of the Township of Woolwich, considering Report F19-2023 respecting Purchasing By-law Update adopt the Purchasing By-law as per Attachment 1.

13.

Other Business

13.1

2024 Budget Schedule

13.2

Council Reports/Updates

13.3

Outstanding Activity List as of Thursday, November 30, 2023

14.

Notice of Motion

15.

Adjournment

Resolution

That the meeting adjourns.

All decisions made at a Committee of the Whole Meeting are subject to ratification at the following Council Meeting.

 

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To submit comments or participate in the meeting or if you have any questions about the content or outcome of this meeting, please contact the Council and Committee Support Specialist at 519-669-6004 or [e-mail] 

Should you require an alternative format of any documents within this agenda package, please contact the Council and Committee Support Specialist at 519-669-6004 or [e-mail]