Township of Woolwich
Council Agenda

Tuesday, December 17, 2024

7:00 P.m. - 8:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Mayor Sandy Shantz

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1.

Public Resolution to Move into Closed Session (5:15 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, December 17, 2024 at 5:15 p.m. in accordance with section 239 (2) and (3.1) of the Municipal Act, 2001, for the purposes of considering the following:

1. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Zoning Enforcement Matter);
2. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Legal Matter);
3. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Legal Matter);
4. A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Tax Relief Matter);
5. The security of the property of the municipality or local board (Security Matter);
6. Educating or training the members (Stormwater Management Training); and,
7. Proposed or pending acquisition or disposition of land by the municipality or local board (Property Matter).

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Moment of Silence

5.

Disclosures of Pecuniary Interest

6.

Items to Come Forward from Closed Session

7.

Adoption of Minutes

Resolution:
That the following minutes be adopted:

7.1

Council Minutes - November 18, 2024

7.2

Committee of the Whole - December 3, 2024

8.

Public Meetings

9.

Presentations

10.

Delegations

11.

Unfinished Business

11.1

Request for Tax Relief Elmira Esso

11.2

F17-2024: Property Tax Exemption for Affordable Housing

Recommendation:
That the Council of the Township of Woolwich, considering Report F17-2024 respecting Property Tax Exemption for Affordable Housing:

1. Support participation in the Region of Waterloo’s property tax exemption program for Roll number 30-29-010-001-25000-0000 by providing a property tax exemption for the Township’s portion of the levy for a period of 20 years starting in 2025.
2. Adopt the attached By-law to provide Property Tax Exemption for Roll Number 30-29-010-001-25000-0000

12.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution
That the following consent items be approved and received for information:

12.1

Items for Approval

12.1.1

Recommendations from Committee of the Whole (December 3, 2024)

Resolution:
That the Summary of Recommendations of the Committee of the Whole dated Tuesday, December 3, 2024 be adopted.

12.1.2

F18-2024: Cancellation, Reduction, and Refund of Taxes Section 357

Recommendation: 
That the Council of the Township of Woolwich, considering Report F18-2024 respecting Cancellation, Reduction, and Refund of Taxes Section 357 approve the adjustment of taxes under the provisions of Sections 357 and 358 of the Municipal Act for a total amount of $92,883.12 as attached in Attachment 1

12.1.3

Memo: Summary of Traffic and Parking By-law Amendments

Recommendation:
That the Council of the Township of Woolwich, considering a memorandum from Infrastructure Services dated December 17, 2024, respecting amendments to the Traffic and Parking By-law No. 70-2006, enact the proposed amendments by means of the by-laws as attached in Appendix A.

12.2

Items for Information and Public Notices

12.2.1

Letter from Thomasfield Homes - Concerns Regarding High-Performance Development Standards (HPDS) 

13.

Staff Reports and Memos

13.1

C30-2024: Municipal Digital Sign Advertising Policy

Recommendation:
That the Council of the Township of Woolwich, considering Report C30-2024 Municipal Digital Sign Advertising Policy:

1. Adopt the Municipal Digital Sign Advertising Policy; and
2. Approve the new fees as set out in attachment 2.

13.2

F19-2024: Award for Financial Software

Recommendation:
That the Council of the Township of Woolwich, considering Report F19-2024 respecting Award for Financial Software:

1. Award the purchase and implementation for a new financial software to MNP Digital.
2. Direct staff to include the software purchase and implementation cost of $226,394.63 after HST in the 2025 budget for Council review and approval.
3. Direct staff to include the costs for two additional contract staff to assist in the implementation of the new financial software (Project Coordinator/Business Analyst and Financial Specialist) $406,230.00 in the 2025 budget for Council review and approval.

13.3

F20-2024: Fees and Charges - 2025

Recommendation:
That the Council of the Township of Woolwich, considering Report F20-2024 respecting Fees and Charges – 2025, adopt the By-laws attached as Attachment 1, 2, 3, and 4 to establish fees and charges for general Township services, planning services and fire services. 

13.4

IS19-2024: Award of Contract 2024-19 - East Side Lands Geotechnical Investigation

Recommendation:
That the Council of the Township of Woolwich, considering Report IS19-2024 respecting the Award of Contract 2024-19 - East Side Lands Geotechnical Investigation award contract 2024-19 for geotechnical investigation work in the Townships East Side Lands to MTE Consultants Inc. at a cost of $254,354.21, after H.S.T rebate. 

14.

Other Business

14.1

Mayor's Report on Regional Matters

14.1.1

Making Decisions That Matter - November 20, 2024

14.1.2

Making Decisions That Matter - December 11, 2024

14.2

Council Reports/ Updates

14.3

Outstanding Council Activity List as of Thursday, December 12, 2024

14.4

2025 AMO Conference

15.

Notice of Motion

16.

By-laws

Resolution:
That the following by-laws in the hands of the Clerk be read a first, second, third time and finally passed, that they be numbered as By-law numbers 77-2024 to 86-2024, and that they be signed by the Mayor and Clerk and sealed with the corporate seal.

16.1

A By-law to Provide a Property Tax Exemption for Certain Affordable Housing

16.2

A By-law to Appoint Officers of the Corporation of the Township of Woolwich

16.3

A By-law to Amend By-law 41-2022 and Repeal Various By-laws for the Purpose of Enacting an Appointed Officers By-law

16.4

A By-law to Amend the Woolwich Township Traffic and Parking By-law No. 70-2006 Regarding Rates of Speed on Highways in the Township of Woolwich

16.5

A By-law to Establish and Require Payment of Fees and Charges

16.6

A By-law to Amend By-law 87-2007 Being a By-law to Establish and Require Payment of Fees Authorized Under the Planning Act and Similar Charges

16.7

A By-law to Amend By-law-2-2009 Being a By-law to Establish and Require Payment of Fees and Charges for Certain Services Provided by the Fire Department

16.8

A By-law to Provide for an Interim 2025 Tax Levy and to Provide for the Payment of Taxes by Installments

16.9

A By-law to Amend By-law Number 59-2005 being A By-law To Establish and Maintain Reserves and Reserve Funds to add a Site Alteration Reserve Fund

16.10

A By-law to Confirm All Actions and Proceedings of the Council (December 17, 2024)

17.

Adjournment

Resolution:
That the meeting adjourns to meet again in special session on January 14, 2025.

 

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