Township of Woolwich
Committee of the Whole

Revised Agenda

Tuesday, November 14, 2023

7:00 P.m. - 9:00 P.m.

Council Chambers - Hybrid with YouTube Livestream

24 Church Street West, Elmira ON, N3B 2Z6

Chair: Councillor Evan Burgess

 

 

 

 

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1.

Public Resolution to Move into Closed Session - ( 5:45 P.M.)

That the Council of the Township of Woolwich convenes in closed session on Tuesday, November 14, 2023 at 5:45 p.m. in accordance with section 239 (2) and (3.1) of the Municipal Act, 2001, for the purposes of considering the following:

1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Legal Matter); and
2. For the purpose of educating or training the members (Strategic Plan Training Session).

2.

Public Resolution to Reconvene in Open Session (7:00 P.M.)

That Council reconvenes in open session.

3.

Land Acknowledgement

4.

Disclosures of Pecuniary Interest

5.

Items to Come Forward from Closed Session

6.

Public Meetings

7.

Presentations

7.1

C32-2023: Final Report from the 2SLGBTQ+ Ad-hoc Working Group

Recommendation:

That the Council of the Township of Woolwich, considering Report C32-2023 respecting Final Report from the 2SLGBTQ+ Ad-hoc Working Group take the following actions to support and celebrate 2SLGBTQ+ people, friends, family and allies who live, work and play in the Township:

1. Include Equity, Diversity, Inclusion and Belonging (EDIB) in the Township’s strategic plan;
2. Advance inclusivity including:
   1. Organize an annual pride flag raising ceremony;
   2. Join the UNESCO Coalition of Inclusive Municipalities;
   3. Provide EDIB grants during annual budget deliberations;
   4. Consider a shared EDIB staff role; and
   5. Provide EDIB staff training;
3. Direct staff to explore EDIB programming and partnerships;
4. Promote inclusive symbols including:
   1. Pride window stickers;
   2. Consider installing rainbow benches;
   3. Consider installing community murals;
   4. Consider installing professional mural; and
   5. Consider installing rainbow crosswalks or sidewalks; and
5. Direct staff to establish avenues for continuing community engagement and feedback on the implementation of this report as needed.

7.2

Woolwich Township Heritage Committee 2024  Work Plan and Budget

Recommendation:

That the Council of the Township of Woolwich receives the Woolwich Heritage Committee 2024 Work Plan.

And further that the $4000 identified in the Work Plan be included in the proposed Development Services Operating Budget in 2024.

8.

Delegations

Instructions for Delegations

1. You have a maximum of 7 minutes to speak unless Council or the Clerk has set a different time. There will be a timer on the screen and you will hear a warning when you have 1 minute and when your time is up.
2. Once you are finished, please wait for questions of clarification from Council. When there are no more questions for you, please turn your microphone and camera off again. You may listen in to the rest of the meeting or leave when you want.
3. Council discussion and debate will start when all questions of clarification have finished

8.1

1st Elmira Scout Group, Request for Gore Park Fee Reduction

8.1.1

Delegate: Philippe Bertrand

7 minutes

9.

Unfinished Business

10.

Consent Items

Items listed under the Consent Agenda are considered routine, and are enacted in one motion in order to expedite the meeting. However, any Council member may request one or more items to be removed from the Consent Agenda for separate discussion and/or action.

Resolution:

That the following consent items be received for information:​

10.1

Items for Approval

10.2

Items for Information and Public Notices

10.2.1

Notice of Public Meeting - December 12, 2023

11.

Items Pulled From the Information Package

12.

Staff Reports and Memos

12.1

A11-2023: By-law to Establish, Maintain and Regulate a Fire Department for the Township of Woolwich

Recommendation:

That the Council of the Township of Woolwich, considering Report A11-2023 respecting a By-law to regulate the operation of the Fire Department, authorize the Mayor and Clerk to sign the By-law.

12.2

C28-2023: Draft 2024 Council Meeting Schedule 

Recommendation:

That the Council of the Township of Woolwich, considering Report C28-2023 respecting Draft 2024 Council Meeting Schedule:

1. Approve the draft 2024 Council Meeting Schedule as attached to this report; and
2. Direct staff to continue to use the same method of drafting council meeting schedules as the 2024 draft for the term of Council.

12.3

IS21-2023: Township Historic Bridge Update 

Recommendation:

That the Council of the Township of Woolwich, considering Report IS21-2023 respecting Township Historic Bridge Updates, receives the report for information purposes.

13.

Other Business

13.1

Resolution from the Woolwich Environmental Advisory Committee: Request for Staff to Explore the Development of a Tree By-law to Protect the Township’s Tree Canopy, and Added to the 2024 Workplan

Recommendation:

That Council direct Township staff to explore the development of a tree by-law to protect the Township’s tree canopy, and that the item be added to the 2024 Workplan for staff to report back on with a recommendation to Council on implementation. 

13.2

Council Reports/Updates

13.3

Outstanding Activity List as of Thursday, November 9, 2023

14.

Notice of Motion

15.

Adjournment

Resolution

That the meeting adjourns.

All decisions made at a Committee of the Whole Meeting are subject to ratification at the following Council Meeting.

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To submit comments or participate in the meeting or if you have any questions about the content or outcome of this meeting, please contact the Council and Committee Support Specialist at 519-669-6004 or [e-mail]

Should you require an alternative format of any documents within this agenda package, please contact the Council and Committee Support Specialist at 519-669-6004 or [e-mail]